Submit links for publication

A link is nothing more than a pointer to another location. You can use links to share information with visitors on a page. Using the Links component, you can submit links to a variety of different locations, including:

You can also use the Links component to add references to more sophisticated items, such as features on your site or system defined locations. For more information, see Add links to features or system defined items.

If you have the appropriate permissions on a component, you can submit links directly into it. You must have contributor permissions or content manager permissions on a component in order to publish resources to it. If you have the right permissions, an Add button will appear in the title bar of the component.

Unlike documents, the information referenced by a link is not stored on the Click server. Therefore, it is not protected by the the same security features as a document. Using security provided by Extranet, you can control who sees the link, but you cannot protect content referenced by the link.

When users search your site for information, certain attributes of links, such as their title and description, are included in the search. However, the content referenced by the link is not searchable. Therefore, when you submit a link, you should verify that the title and description you provide contain enough information for users to locate the link easily.

Note

You can submit links for publication in two different ways, depending on your permissions. You can submit links directly into a component or you can use the Extranet Resource Center to publish links into a central location. The Resource Center is particularily useful for publishing multiple links into different pages from a single location. For more information, see Use the Resource Center to manage documents and links.

To submit a link

  1. First, you should browse your site and determine which page best represents the subject matter of the information you are referencing with a link.

    You publish resources on a page using components. Therefore, the type of resource you are allowed to publish on each page is determined by the type of components available. Depending on which page you are in, different components might be available. If the page you select does not have a Links component, you can choose to publish a different kind of resource or send mail to the users(s) responsible for the page requesting a place to publish your link.

    Note

    If you want to publish links to multiple locations, you can copy it into other pages after it is published. For more information, see Copy content to another page.

  1. In the title bar of the Links component, click Add.

    If Add is not available on the component where you want to publish, you do not have appropriate permissions to publish content to that component. You should find a different component to submit your link or notify the user(s) responsible for the page to request contributor permissions on the component.

  2. In the Link Title box, type the text you want users to see for your link.

  3. Next to Link, select the option that represents the type of link you want to add.

  4. Fill out other options on the form, as necessary.

    For more information on the form options, see Submit a Link.

    Important

    By default, links are visible to users who have Read permissions on the component where they're published. However, if a user does not have access to the product, document, or page you select, they will not be able to access it. You can select custom security settings when you fill out the publishing form by clicking the Show Advanced Options button. For more information, see Set permissions on your site.

  5. After you submit the form, one of the following things can happen, depending on whether the component supports collaboration or not. (A component with collaboration enabled requires resources to be approved by a content manager before they're available to other users.)